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I am more than happy if she she pays the rent. Could not insist to have the rent paid on a standing order 
You are right. But from experience, she always has problem to pay one month of rent during summer holidays.
Couple of years ago, she paid one year later.
This time we want to be proactive and make her write something and not keep it verbal.
Except for one month in a year, she normally pays the rest of her rent in time.
We hope it won't escalate further 
Found something on the internet myself. I would use this template & translate it to French.
Past-due Rent Repayment Pledge
Thanks folks! 
My tenant has not paid her October 2017 rent yet. She doesn't commit when she will repay.
Last time she took more than one year to pay a pending rent.
I am looking for a template in French, for a repayment plan, as mentioned in the following link:
https://immo.vlan.be/fr/conseils/advice … =article_2
Intention is to sign such a repayment plan in duplicate, go to Justice de pay if she doesn't respect a committed repayment plan.
1) If it exists, Could somebody help me such a repayment plan template in French please?
2) what kind of interest can we charge for such delays?
I did not realize the contracts you mentionned where all for the same tennant and same appartment...
In this case, you are of course outlaw...
You can renew a short term contract of résidence principale only ONCE! And contract condition can not be changed...
Yes, it is still the same tenant/same apartment. Since first contract was signed for one year for trial, I assumed we need to make a new contract as the first one expired.
For renewal, no contract conditions were changed. we simply printed a new template, revised the date, added any indexed rent for that year :
Didn't putting the revised indexed rent is a change of condition.
WE always kept the index reference to the first contract.
How does one renew a rental contract? Just change/extend the date on original contract?
Myself and my tenant, we both assume we have a nine year contract now, started in 2012 and finishing in 2021?
Our first contract signed in 2012, although was limited to one year, is still valid and right?
My options now are, if I want the tenant to leave:
A) send a registered termination note with 3 months notice before expiry of nine year lease
B) send a registered termination note with 6 months notice if we need the apartment for our family or for repairs, right?
In the same way, can she walk out without giving any notice ?
I gave exacty these figures you calculated above, stating my tenant should pay € 799.81 effective October. Her response is as follows: 
The confusion here is, I am still calculating indexation, based on base rent and index from very first contract sign date whereas, looks like she took the 4th final renewed contract to "service des locataires de Bruxelles" and claims she will only pay indexation from May 2018 :-/
Bonjour,
Normalement la date de l'indexation est à partir du mois de Mai. Date à laquelle on a signer le bail de 9ans. Vérifier bien votre contrat. Donc c'est à partir du mois de Mai que je commence à payer 799,91. Merci pour votre compréhension. Bonne soirée.L'indexation s'applique la date suivant le bail de 9ans. Donc 1 juin 2015. S'il vous plait le service des locataires de Bruxelles savent tout ça. Je vous montrerai le bail. Je ne vais pas vous dire que vous avez raison. Mais je me fie à la loi belge. Soyons courtois. Je sais que je dois payer mon loyer.Mais je sais aussi ce que la loi belge des locataires . Je peux vous montrer dès que possible le bail. En entendant merci d'avance pour votre patience.
I will push her that she needs to pay from October 2017. Thanks for your help Grmf! 
Hello Folks,
I am a landlord; I have renewed rental contract 4 times, with my tenant X, in Brussels capital region, as follows:
This has become a 9 year contract VALID UNTIL 2021, and we have been using PIMS contract templates in all these four renewals.
I use http://statbel.fgov.be/en/statistics/fi … alculator/ to calculate current index but I am lost now on what should be my base rent and what is the indexation value, should it based on the very first contract on 2012 or the last contract signed in 2015. 
1) How to calculate indexation?
2) When can I ask for it ?
3) What indexed rent should I ask for?
Yes, through the university where they have studied, they got resident permit for the duration of the course, with our address as primary address, based on rental contract. I understand commune will not respond to my question due to privacy laws so won't bother attempting to check it.
I will ask them to settle pending arrears, for the charges and for the damages.
Once it is done, will sign to have the bank guarantee released.
Thanks for the help.
Hello,
Three non-EU students with visa for a year have stayed with us for 10 months and exited our apartment by last month.
We used the PIM contract for a 10 month short-term bail to stay in our apartment.
They are about to meet me for to release the bank guarentee. I request them to meet me with the following details:
They owe us about 60 euros of charges and we need to decide on repair of items broken by them
(1) necessary papers from the bank to release rental guarentee
(2) Proof from the woluwe-saint-pierre commune , for each off you, proving our residence is not primary address anymore and you ALL have exited our apartment.
Meeting can only happen if the majority of tenants, at least two out of three people, are present. If somebody cannot come, please arrange to send a signed power of attorney form, authorizing one of your friends to be present for the meeting.If this power of attorney is not received or if there are two tenants attending to the meeting, decision taken by the majority of tenants and landlords would be final.
One of the NON-EU tenants has exited already and living in another European country for internship. I suspect none of them de-registered from the commune and they are still using our address as primary address.
(1) Is it illegal ask for proof of existing of exiting our apartment? Or should I check it myself at the commune?
(2) Is it ok to make a decision with only two tenants while the third tenant is out of the country and declined my meeting request?
Thanks in advance
They are from Asia, different culture, do not know local laws very much, indeed do not understand they are legally and contractually fully responsible of all the repairs.
They told us verbally(no letter written to us) within one month that the window is broken.
But we made it clear the same day it was not the case, at the time of handover, all windows were working ok, as recorded in entry survey and signed by them.
They told they will bring somebody to repair and we clearly told them not to bring any third-party but let us bring a Velux authorised installer to repair it.
We suggested them to approach their insurance, on a written letter (attached to an email). Instead of showing it as a mistake/accident from their side and checking if tenant (civil) liability insurance will pay them, they are instead asking for legal assistance from their insurance.
Now, I am waiting for their response to see if I get a letter from their lawyer. In that case, I will check if I have legal assistance myself and respond back with our lawyer. If it goes legal, I will not write anything more myself and take a laters help.
Luckily, No glass is broken so further damage.
It is that we we cannot keep the window and leaving it in tilting to position, to aerate the bathroom.
The velux window on mezzanine always closed now as they forcefully closed it, breaking the gear mechanism.
No aeration means humidity, especially mezzanine is a bath
They do have tenant liability insurance.
I sent my signed paper letter as an attachment in email.
They have replied by to my email replying it is not there responsibilty
I will tell them to respond with a signed paper letter attachment.
I am afraid my tenants have turned the plate now. They claim the broken window issue exists from day one and they are trying to engage legal assistance from their tenant liability insurance against me. I have entry survey which proves all windows were working ok, signed by them. Rental contract, along with entry survey, is registered. I am willing to tackle this whichever way they want to go, even visiting a court, if necessary.
They signed up for a short term contract for 10 months and I am NOT willing to pay around 1000 euro to replace a window broken by them, which can't be repaired anymore as there are no spares, as confirmed by original installer VELUX.BE. I will still collect devi/offer from three VELUX installers and wait for tenants further course of action. If they do not co-operate to repair/replace the windows before they leave, I will not sign the exit survey where 2 months of their rental guarantee is held.
If I am legally wrong with my above said approach, somebody please feel free to correct me/guide me.
Thanks a lot for your help.
Panchito,
The window was broken by one of the tenants, by mistake/accident, by closing it forcefully/abnormally.
There were no external elements /natural causes involved.
Tenant has a liability insurance. We have a building insurance.
I am worried tenant insurance will redirect them to building insurance.
As a building owner, I still need to pay 250 euro minimum deductible from my pocket, if building insurer agree to pay for repair/replacement of windows.
1) Will insurance cover these kind of human mistakes?
2)Should I recommend the tenant to contact his insurance?
Thanks a bunch
Hello all,
I am a landlord and rented our attic apartment in Bruxelles capital region to three business students for a short-term fixed contract of ten months. We used a recent PIM contract de bail and the contract was signed in September 2016. One of them broke the velux window.
All windows were working ok during entry survey. These windows were made by velux.be and they don't have spares anymore for this model.
There is a 99% chance we may have to replace the windows.
Legally, Who pays for repair?
If repairing is not possible, Who pays for replacement of windows?
what is the best way to deal with the situation? Let the tenant repair it? If repairing is not possible, should the landlord pay for 100% of replacement cost (for window which was working ok and simply broken by the tenants)?
In case of replacement, by law, will the tenant pay some part of replacement cost?If yes, what percentage?
Thank you for clarifying Himura!
I have signed a rental contract , for an apartment in Brussels capital region, simply printing the contract template from bail de résidence principale pour un immeuble sis dans la Région de Bruxelles-Capitale (2014v4)
The tenant installed a washing in side the apartment now and I am worried this may lead to humidity issues. She has been using a public wash/dry facility so far . She consulted her lawyer and says she will dry her 12 year old child's cloth and her panties inside the apartment. I am worried she would dry the entire washing machine load inside her apartment. The apartment is less than 70 m2 and she is already not aerating it enough, be it winter or summer.
I am trying her to sign following condition but she refuses to do so:
Vous êtes autorisé à installer la machine à laver si vous acceptez les conditions suivantes:Nous ajouterons la condition suivante au contrat de location:
Ne jamais faire sécher de linge dans votre appartement ou dans un espace public/commun (y compris l'accès au garage, à l'avant du garage, au jardin, etc.)
Arrangez-vous pour sécher vos vêtements avec les propriétaires sèche-linge ou en le prenant à un séchoir commercial à l'extérieur pour le séchage.
Aérer l'appartement selon l'instruction ci-jointe.
Does PIMv4 contract has regulations with respect to drying cloths inside the apartment?
Is it legal to dry cloths inside the apartment?
If not, how can I enforce her to not to dry cloths in the apartment?
Do I have the right to add above conditions to the rental contract?
By the way, plaster on the living Hall has already pealed of for about a couple of m2. This issue is not so visible as it is behind a radiator. The kitchen needs re-furnishing as well. Are these points sufficient to evict the tenant with a six months notice, to repair the apartment?
Thanks a lot Grmf! , for such a quick fix, giving me peace of mind.
BTW, when do you sleep? 
Hello,
I signed a one year rental contract, to rent my apartment in Brussels capital Region, with a single lady(divorced/separated) with a child, in 2012; Then we renewed it three times, we made it into a 9 nine year contract for the third renewal. Initial contract and subsequent two rentals contract renewals were signed solely by the lady. The final renewal which became a 9 year contact was signed by the lady plus a man who moved and lived with her.
Here is a break-up/dates for each contract/renewals:
initial contract (lady only) for one year [1/10/2012~30/9/2013]
first renewal (lady only) for nine months [1/10/2013~30/6/2014]
second renewal (lady only) for one year [1/7/2014~30/6/2015]
third renewal (lady + man) for nine years, from the initial contract date [1/7/2015~30/6/2021?]
The initial contract and renewal until 2014 were from PIM templates from year 2009, a version from December 2009.
The last contract template is bail de résidence principale pour un immeuble sis dans la Région de Bruxelles-Capitale (2014v4)
The lady doesn't have constant income, no stable job and have bad payment history.
She delayed rental payment for a few times since 2012. Couple of times she paid her rental arrears within couple months.
Now, even with co-locaitaire, it took both of them 13 months delay to pay a pending rent from 2015.
I only renewed the contract for the third time, ending up the 9 year contract, as the man who moved/lived with her together, had a stable job and their cohabitation seemed stable. Now, that man who has been living with her, cwants to leave her and requests me to sign '"Avenant au bail"', quotes me the link Le départ anticipé d'un colocataire en cours de location".
If I sign '"Avenant au bail"',, I am worried for the future rents plus it may be very difficult for me to evict the lady, since she is living alone, with a 10 year old child.
The best option for me would be, if both leave the apartment together, to avoid hassles for next ~5 years. I am looking for a safe way to get out of 9 year deadlock.
Although, I would be happy to honour the 9 year lease if both are staying together.
Am I obliged to sign the '"Avenant au bail"'?
Do I have the right to refuse to sign '"Avenant au bail"'?
As I am unwilling sign '"Avenant au bail", Could I recommend both of them to give 3 months notice and leave together, at their convenience?
Thanks in advance for guiding to walk out of this mess.
Very Helpful, as always!!!
Thanks a lot Grmf! 
Two adult men want to sign a lease contract with me for renting my apartment in Brussels capital region.
Initial contract period is for one year; Both are single. They are renting the apartment together to reduce the rental cost. Looks like they are skilled workers.
The contract template is bail de résidence principale pour un immeuble sis dans la Région de Bruxelles-Capitale (2014v4)
Both men are Belgians, doing some free lance work, in their mid-twenties, also planning to do some studies.
One of the men's mother would help with his rent if income is low.
Other man has been living independently for more than 5 years already and he is responsible for his financial health?rent paying capabilities.
They insist they want to sign the contract together. and not on any single person's name.
What are the implications to the contract if (only) one of them want to leave in the middle of a contract period?
What if one leaves and second person says he will pay his part of rent and charges only?
How can I protect in this scenario of one leaving? Do I need to put any special clause in the contract to protect myself, that they should live together or leave together, or find themselves a replacement if one wants to leave?
Thanks in advance